Widget 03 · Pilot staff tool
The AI Document Scanner.
One focused widget with applicant completeness and staff plan-review modes. It identifies documents, flags missing items, and keeps humans in final control.
The problem
Residents send permit packets that are missing things.
Staff spends an hour catching it. The applicant waits a week. The fix arrives. Staff spends another hour. The clock keeps running.
The AI Document Scanner catches common completeness and plan-review triage issues early. Staff still decides what is accepted, rejected, or escalated.
What it does
Fewer back-and-forths. Faster intake.
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Knows what it's looking at.
Site plan, survey, permit form, certificate of occupancy, contractor license, energy compliance — classified in seconds.
Flags what's missing.
No parcel number? No signature? Page count looks short? You see it before you accept the packet.
Two safe operating modes.
Applicant completeness mode checks for missing packet items before submission. Staff plan-review mode helps reviewers triage missing documents and follow-up items.
Processed in memory.
V1 does not persist uploaded files to disk. Scan, get a verdict, file closes. Sensitive resident documents stay on your network until you accept them.
The flow
Three steps. Thirty seconds.
Step 01
Drag in the PDF.
Applicant or staff opens the hosted tool or approved embedded surface, then uploads the permit packet PDF.
Step 02
Scanner reads everything.
Classifies each document type. Checks against required-fields list per type.
Step 03
Verdict in 30 seconds.
Clean / review-needed / blocked. Copy the list of issues into your reply to the applicant.
Catch missing packet items before they turn into avoidable back-and-forth.
Pilot staff tool
Request a scanner setup walkthrough.
Scanner setup is scoped around source checklists, access mode, data handling, and whether any future adapter export is needed.